Job Description
We are looking for a detail-oriented and proactive Office Assistant to join our fast-paced team in Chicago, IL. This is an immediate hiring opportunity for a dedicated professional who excels in a dynamic environment.
As a key member of our administrative staff, you will ensure our office runs efficiently and professionally. If you are a self-starter with strong organizational skills, we encourage you to apply for this full-time position today.
Responsibilities
- Manage the front desk, including answering phones professionally and greeting visitors with a positive demeanor.
- Handle incoming and outgoing mail, packages, and courier deliveries promptly.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Coordinate meeting schedules and prepare meeting rooms with necessary materials.
- Support the management team with document preparation, expense reporting, and travel arrangements.
- Order and maintain office supplies and inventory levels.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing skills and the ability to multitask effectively in a busy office.
- Exceptional organizational skills with the ability to prioritize tasks under deadlines.
- Professional demeanor and excellent verbal and written communication skills.