Job Description
We are seeking a motivated Entry Level Administrative Assistant to join our growing team in Philadelphia, PA. If you are looking for a role that offers stability, growth, and the opportunity to develop essential office skills, this is the perfect position for you. We specialize in providing top-tier administrative support and data management services.
As a member of our team, you will work closely with senior staff to ensure smooth office operations. We value accuracy, speed, and a positive attitude. No prior experience is required—we provide comprehensive training on our internal software and data entry protocols.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed using our proprietary software.
- Manage and organize digital and physical filing systems to ensure easy retrieval of documents.
- Assist with scheduling appointments, coordinating meetings, and maintaining calendars for executives.
- Handle incoming and outgoing communications, including email correspondence and phone inquiries.
- Prepare basic reports, memos, and correspondence using Microsoft Office Suite.
- Monitor office inventory and assist in ordering supplies as needed.
- Support the team with ad-hoc projects and general administrative tasks to ensure daily operations run efficiently.
Qualifications
- High School Diploma or GED required.
- Basic computer proficiency and familiarity with Microsoft Word, Excel, and Outlook.
- Strong typing speed (minimum 35 WPM).
- Excellent attention to detail and organizational skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Valid driver's license and reliable transportation (optional but preferred).