Job Description
Join our dynamic team as a Full-Time Office Assistant in Boston's vibrant Financial District! We're seeking a detail-oriented professional to support our fast-paced office environment with exceptional administrative support. Enjoy a flexible schedule with core hours (9 AM - 3 PM) and remote work options. This role offers growth opportunities, competitive benefits, and the chance to work with Boston's top professionals.
Our ideal candidate thrives in collaborative settings, excels at multitasking, and brings a proactive approach to office operations. If you're passionate about creating efficient workflows and supporting a team-driven culture, we encourage you to apply today!
Responsibilities
- Manage office correspondence, including mail, email, and digital communications
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Maintain accurate filing systems and digital document management
- Assist with onboarding new hires and office supply inventory
- Support department heads with data entry and report preparation
- Handle vendor relations and process invoices/expense reports
- Act as primary point of contact for visitors and phone inquiries
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Knowledge of office equipment (copiers, scanners, etc.)
- Positive attitude with problem-solving aptitude