Job Description
Join our dynamic team as a Full-Time Office Assistant in Phoenix, AZ! We're seeking a proactive professional to streamline operations and elevate our workplace experience. Enjoy a flexible schedule while supporting our executive team, managing communications, and ensuring seamless office functionality. This role offers growth opportunities in a collaborative environment with competitive benefits and a modern workspace.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications, including phone calls, emails, and correspondence
- Organize and maintain digital filing systems with strict attention to confidentiality
- Procure office supplies, equipment, and services while managing inventory
- Assist in onboarding processes by preparing new employee materials and workspaces
- Support event coordination for company meetings and client functions
- Process expense reports and assist with basic bookkeeping tasks
- Collaborate with IT to troubleshoot office equipment issues
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in office administration or executive support role
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Detail-oriented with high accuracy in data entry and document preparation
- Flexible schedule availability including occasional overtime