Job Description
Join our dynamic team in San Jose as a Full-Time Office Assistant with a flexible schedule! We're seeking a highly organized professional to support our fast-paced operations while maintaining work-life balance. This hybrid role offers remote work options combined with in-office collaboration at our downtown San Jose headquarters. You'll be the backbone of our office, ensuring seamless daily operations while contributing to a positive team environment. Our competitive package includes health benefits, professional development opportunities, and a collaborative culture that values work flexibility.
Responsibilities
- Manage office communications including phone systems, emails, and scheduling
- Coordinate meetings, appointments, and travel arrangements for executives
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and payroll documentation
- Order office supplies and manage inventory control systems
- Support onboarding processes for new hires
- Assist with special projects as assigned by management
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time management skills
- Strong attention to detail with data accuracy capabilities
- Professional written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to adjust schedule based on operational needs