Job Description
Are you a highly organized individual looking for a role that offers both professional growth and work-life balance?
Apex Administrative Solutions is seeking a dedicated and proactive Office Assistant to join our thriving team in Detroit, MI. We pride ourselves on a collaborative environment where your contributions matter. Key to our success is the flexibility we offer our staff, allowing you to maintain a healthy work-life integration while supporting our operational excellence.
In this pivotal role, you will be the face of our office, ensuring smooth daily operations and supporting our diverse departments. If you thrive in a dynamic setting and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Manage daily front-desk operations, including answering multi-line phones and routing inquiries with professionalism.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Assist with scheduling appointments, coordinating meetings, and managing executive calendars.
- Greet clients, vendors, and visitors warmly, ensuring a positive first impression of the company.
- Handle incoming and outgoing mail, packages, and courier services.
- Prepare reports, memos, and presentations using Microsoft Office Suite.
- Order and maintain office supplies and inventory to ensure a fully stocked workspace.
Qualifications
- High School Diploma or GED equivalent required; Associate’s degree in Business Administration is a plus.
- 1-2 years of previous experience in an administrative or office support role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Exceptional organizational skills with the ability to multitask and prioritize tasks effectively.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision in a fast-paced environment.
- Flexibility to adapt to changing schedules and requirements.