Job Description
Join our dynamic team at Urban Solutions Group as a Full-Time Office Assistant with flexible scheduling options! We're seeking a proactive professional to support our San Francisco headquarters with exceptional administrative expertise. Enjoy modern workspaces, competitive benefits, and a role that adapts to your lifestyle while making tangible impact. Perfect for candidates seeking work-life balance without compromising career growth.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle incoming communications (calls, emails, visitors) with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Procure office supplies and manage vendor relationships for operational needs
- Support onboarding processes for new hires and coordinate team events
- Assist with expense reporting and budget tracking documentation
- Collaborate with IT department for equipment setup and troubleshooting
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years experience in office administration or executive support roles
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional time management skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (Calendly, Outlook, etc.)
- Proven track record of maintaining confidentiality and discretion