Job Description
Join our dynamic team as a Full-Time Office Assistant in San Jose, CA! We're seeking a detail-oriented professional to support our fast-paced operations with a flexible schedule option. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment. Perfect for candidates seeking work-life balance without compromising career growth.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Coordinate calendars, schedule meetings, and handle executive travel arrangements
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new employee orientation
- Support departmental projects through data entry and report compilation
- Serve as primary point of contact for vendors and external stakeholders
- Collaborate with team members to ensure seamless workflow operations
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Experience with office management software (e.g., QuickBooks, Salesforce)
- High school diploma required; Associate's degree preferred
- Flexibility to work occasional evenings or weekends as needed