Job Description
Join our innovative Denver team as a Full-Time Office Assistant with unprecedented schedule flexibility! We're seeking a detail-oriented professional to support our dynamic operations while maintaining a healthy work-life balance. This hybrid role offers remote flexibility with 2-3 in-office days per week, competitive compensation, and comprehensive benefits. Perfect for candidates seeking stability without sacrificing personal time.
Apex Administrative Solutions values growth mindset and offers monthly professional development stipends. Our modern downtown Denver office features collaborative spaces, wellness amenities, and a supportive culture that recognizes your contributions.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications (phone, email, virtual) with professionalism and discretion
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, invoices, and financial documentation using QuickBooks
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes by preparing new hire materials and orientation packets
- Assist with special projects requiring research, data compilation, and presentation preparation
Qualifications
- 3+ years of administrative support experience in professional office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management across multiple time zones
- High level of discretion and confidentiality handling sensitive information
- Ability to work independently with minimal supervision while maintaining team alignment
- Flexibility to adjust schedule based on operational needs (early/late shifts possible)