Job Description
Are you a motivated self-starter looking to launch your career in the administrative field? Apex Administrative Solutions is currently seeking a detail-oriented Office Assistant to join our rapidly growing team in Oklahoma City, OK. This is an immediate opening for an entry-level professional who is eager to learn, adaptable, and ready to contribute to a thriving office environment.
As part of our team, you will play a vital role in ensuring smooth daily operations, supporting senior management, and maintaining a professional office atmosphere. We offer comprehensive training, a supportive culture, and a clear path for career advancement.
Responsibilities
- Manage incoming and outgoing communications, including answering phones and routing inquiries professionally.
- Perform data entry tasks with high accuracy, maintaining updated digital and physical records.
- Handle correspondence, including drafting emails, memos, and managing the company inbox.
- Assist with scheduling meetings, coordinating calendars, and managing travel arrangements.
- Sort and distribute mail, handle package deliveries, and manage office inventory.
- Support the finance department with basic invoicing, expense reporting, and filing.
- Maintain a clean, organized, and professional workspace for all team members.
Qualifications
- High school diploma or GED required; some college or administrative certification is a plus.
- Proven ability to type efficiently (40+ WPM) and navigate computer systems.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional verbal and written communication skills.
- Ability to multitask effectively in a fast-paced environment.
- Strong organizational skills and attention to detail.
- Must be available for a full-time schedule Monday through Friday.