Job Description
Welcome to Apex Administrative Solutions, where organization meets opportunity. We are currently seeking a motivated Office Assistant & Data Entry Specialist to join our growing team in San Jose. This is an excellent entry-level position for individuals looking to launch their career in administrative support with no prior experience required.
In this role, you will be the backbone of our daily operations, ensuring our digital and physical records are pristine. We pride ourselves on a collaborative culture and offer comprehensive training to help you excel. If you have a keen eye for detail and a desire to work in a fast-paced environment, we want to hear from you.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed.
- Manage and organize digital filing systems and physical archives.
- Assist with basic bookkeeping tasks, including invoicing and expense tracking.
- Handle incoming emails and phone calls with a professional demeanor.
- Prepare reports and presentations using Microsoft Office Suite.
- Support the team with scheduling and meeting coordination.
- Conduct periodic audits of databases to ensure data integrity.
Qualifications
- High school diploma or equivalent (GED) is required.
- Basic computer literacy and familiarity with word processing software.
- Strong attention to detail and ability to spot errors quickly.
- Excellent typing speed (minimum 40 WPM).
- Reliable internet connection and a quiet workspace (if remote/hybrid).
- Ability to learn new software quickly and adapt to changing priorities.
- Professional communication skills, both written and verbal.