Job Description
Are you a detail-oriented professional looking to make an impact in a dynamic environment? Apex Office Services is seeking a reliable and efficient Office Assistant & Data Entry Specialist to join our growing team in San Jose, CA. In this role, you will be the backbone of our daily operations, ensuring that our data is accurate, our files are organized, and our office runs smoothly.
We value accuracy, speed, and a proactive attitude. If you have a knack for numbers and a passion for organization, we want to hear from you. Join us in fostering a productive and welcoming workplace culture.
Responsibilities
- Accurate Data Management: Perform high-volume data entry tasks with a strict focus on accuracy, verifying information against source documents to ensure error-free records.
- Record Keeping: Organize and maintain both physical and digital filing systems to ensure quick retrieval and confidentiality.
- Schedule Coordination: Manage office calendars, schedule appointments, and coordinate meetings, including booking conference rooms and preparing agendas.
- Front Desk Support: Greet and direct visitors, answer multi-line phone systems professionally, and screen incoming calls and emails.
- Administrative Support: Assist with word processing, data analysis, and preparing internal memos or correspondence.
- Inventory Management: Monitor office supply levels and place orders to ensure the team is never without essential materials.
- Vendor Liaison: Handle basic communication with vendors regarding office maintenance or service needs.
Qualifications
- Experience: Proven experience as an Office Assistant, Administrative Assistant, or Data Entry Clerk (1+ years preferred).
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with database management software.
- Typing Speed: Demonstrated fast and accurate typing skills (minimum 40 words per minute).
- Attention to Detail: Keen eye for detail and the ability to spot errors in data entry and documents.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Education: High school diploma or equivalent; Associate degree in Business Administration is a plus.