Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our growing team in San Jose, CA. This role is perfect for a proactive professional who excels at managing data entry tasks and maintaining an efficient office environment. If you have a knack for organization and a passion for accuracy, we want to hear from you.
As a key member of our administrative staff, you will ensure our daily operations run smoothly by managing digital records, supporting the executive team, and handling front-desk responsibilities.
Responsibilities
- High-Volume Data Entry: Accurately input and update data into company databases and spreadsheets with a focus on speed and precision.
- Record Management: Maintain organized, digitized, and physical filing systems for all company documents.
- Communication Support: Manage incoming emails, screen calls, and route inquiries to the appropriate departments.
- Office Administration: Order office supplies, manage inventory, and assist with basic bookkeeping tasks such as invoice processing.
- Scheduling: Coordinate meeting schedules, prepare agendas, and arrange conference rooms.
- Customer Service: Greet visitors and provide a professional first impression of our company.
Qualifications
- Education: High school diploma or GED required; associate degree or certificate in business administration is a plus.
- Experience: Minimum of 1-2 years of experience in office administration or data entry.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing Speed: Fast and accurate typing speed of at least 40-50 WPM.
- Attention to Detail: Strong ability to spot errors and maintain data integrity.
- Communication: Excellent verbal and written communication skills.