Job Description
Elevate Your Career with Apex Administrative Services
Are you a detail-oriented professional seeking a dynamic opportunity in the heart of Silicon Valley? Apex Administrative Services is currently hiring a dedicated Office Assistant & Data Entry Specialist to join our expanding team in San Jose, CA.
We pride ourselves on fostering a high-performance culture where your contributions matter. As a member of our team, you will enjoy the advantage of Daily Pay options, competitive hourly rates, and a supportive environment that values accuracy and efficiency.
Why Join Us?
- Competitive Pay: Earn between $18.00 and $25.00 per hour based on experience.
- Daily Pay Option: Access your earnings when you need them, not just at the end of the week.
- Professional Growth: Opportunities for advancement within a stable, local organization.
- Modern Environment: Work in a state-of-the-art facility in San Jose.
Responsibilities
- Accurate Data Entry: Process high volumes of data with a focus on speed and 100% accuracy. Update client databases and internal records using proprietary software.
- Administrative Support: Manage incoming communications, including email and phone inquiries, and route them to the appropriate departments efficiently.
- Document Management: Organize, file, and maintain both physical and digital filing systems to ensure information retrieval is seamless.
- Scheduling & Coordination: Assist in scheduling meetings, coordinating travel arrangements, and managing calendars for senior staff members.
- Inventory Control: Monitor office supply levels and place orders to ensure the office operates without interruption.
- Customer Relations: Provide a welcoming and professional front-desk experience for all visitors and clients.
Qualifications
- Experience: Minimum of 1-2 years of experience in office administration, data entry, or a similar support role.
- Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM software (e.g., Salesforce, HubSpot) is highly preferred.
- Typing Speed: Demonstrated typing speed of 45+ words per minute with high accuracy.
- Attention to Detail: Strong ability to spot errors and ensure data integrity in all tasks.
- Communication: Excellent verbal and written communication skills in English.
- Reliability: Proven track record of punctuality and the ability to work independently with minimal supervision.