Job Description
Are you a detail-oriented professional looking for a rewarding career in Phoenix?
Apex Administrative Solutions is currently seeking a highly organized Office Assistant to join our dynamic team. This is a fantastic opportunity for a proactive individual to play a critical role in our daily operations, specifically focusing on high-volume data entry and administrative support. We offer a competitive salary, a collaborative work environment, and opportunities for professional growth.
Why Join Us?
- Competitive hourly wage ($18.00 - $25.00).
- Comprehensive health, dental, and vision insurance.
- Paid time off and holiday benefits.
- Modern office setting with a supportive team culture.
Responsibilities
- Perform high-accuracy data entry tasks into various database systems and spreadsheets, ensuring data integrity and confidentiality.
- Manage incoming and outgoing correspondence, including emails, mail, and courier services, with a focus on timely responses.
- Maintain and organize both physical and digital filing systems to ensure efficient document retrieval.
- Assist in scheduling meetings, booking conference rooms, and managing calendars for department heads.
- Handle customer inquiries and provide exceptional front-desk support, acting as the first point of contact for visitors.
- Prepare, proofread, and distribute internal reports and internal communications using Microsoft Office Suite.
- Replenish office supplies and maintain a clean, professional work environment.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 1-2 years of experience in an administrative support, office assistant, or data entry role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) with the ability to learn new software quickly.
- Typing speed of at least 45 WPM with a high degree of accuracy.
- Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Excellent verbal and written communication skills.
- Ability to work independently as well as part of a collaborative team.