Job Description
We are seeking a detail-oriented and efficient Office Assistant & Data Entry Specialist to join our growing team in Philadelphia. In this role, you will play a crucial part in maintaining our operational efficiency by ensuring accurate data management and providing top-tier administrative support.
We offer a hybrid work environment, competitive benefits, and a collaborative culture that values accuracy and reliability. If you have a knack for organization and data management, we want to hear from you.
Responsibilities
- Accurately input, verify, and update data into company databases and spreadsheets with zero errors.
- Organize and maintain both physical and digital filing systems to ensure seamless information retrieval.
- Process incoming mail, emails, and faxes, routing them to the appropriate departments promptly.
- Prepare and distribute internal memos, reports, and business correspondence.
- Assist in inventory management and basic bookkeeping tasks, including reconciling receipts.
- Answer and screen incoming calls, directing inquiries to the right staff members.
- Coordinate meeting schedules and manage office supply inventory levels.
Qualifications
- Proven experience in office administration or data entry roles.
- High typing speed (minimum 45 WPM) and exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- High school diploma or equivalent required.