Job Description
Are you looking for a rewarding career in administration? Apex Administrative Services is currently hiring an Entry Level Administrative Assistant to join our team in the Baltimore metropolitan area. This is an excellent opportunity for individuals seeking to develop their skills in data management, office operations, and customer support, with potential for growth within our Maryland and Virginia networks.
We are looking for detail-oriented professionals who are eager to learn and contribute to a dynamic office environment. In this role, you will be the backbone of our daily operations, ensuring data integrity and smooth communication between departments.
Responsibilities
- Perform high-volume data entry tasks with a focus on accuracy, maintaining updated digital databases for our Baltimore and Virginia operations.
- Manage incoming communications, including answering phones, responding to emails, and routing inquiries to the appropriate stakeholders.
- Organize and maintain physical and electronic filing systems to ensure confidential documents are secure and easily retrievable.
- Assist in scheduling appointments and coordinating meetings for regional managers using calendar management tools.
- Prepare and edit internal reports, memos, and correspondence using the Microsoft Office Suite.
- Assist with basic bookkeeping tasks, such as reconciling receipts and preparing expense reports.
- Support the administrative team with office supply management and general clerical duties.
Qualifications
- High School Diploma or GED required; prior coursework in Business Administration is a plus.
- No prior experience required; we provide comprehensive training for successful candidates.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent typing speed (minimum 40 words per minute) and data entry accuracy.
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Effective communication skills, both written and verbal, for interacting with staff and clients.
- Ability to work independently and collaboratively in a professional setting.