Job Description
Join our dynamic team at Apex Administrative Solutions as an Office Assistant with immediate availability! We're seeking a detail-oriented professional to support our fast-paced operations in San Jose. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will make an immediate impact. Perfect opportunity for candidates with strong data entry skills looking to advance their career in a tech-forward company.
Responsibilities
- Accurately input, manage, and update data in CRM and spreadsheet systems
- Process invoices, expense reports, and financial documentation
- Coordinate office operations including scheduling, mail handling, and supply management
- Assist with onboarding new hires and maintaining employee records
- Support department heads with administrative tasks and meeting preparations
- Generate reports and maintain digital filing systems
- Act as primary point of contact for internal and external communications
Qualifications
- Minimum 2 years experience in data entry or administrative support
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional typing speed (60+ WPM) with 98% accuracy
- Strong attention to detail and organizational skills
- Ability to multitask in deadline-driven environments
- Associate degree or equivalent certification preferred
- Experience with Salesforce or similar CRM systems a plus