Job Description
Join our dynamic team at Metropolitan Office Solutions as a Flexible Schedule Office Assistant! We're seeking a motivated entry-level professional to provide essential administrative support with adaptable hours. Perfect for students, parents, or career changers needing work-life balance, this role offers hands-on experience in corporate operations while maintaining a flexible schedule.
Our New York headquarters thrives on innovation and collaboration, and we value team players who excel in fast-paced environments. You'll gain exposure to executive support, document management, and client coordination – all while building transferable skills for future career growth.
Responsibilities
- Manage incoming calls and correspondence with professional etiquette
- Organize and maintain digital filing systems with 100% accuracy
- Coordinate calendars and schedule meetings across multiple departments
- Assist with onboarding processes including new hire paperwork
- Prepare and distribute business communications (reports, memos, presentations)
- Support inventory management for office supplies and equipment
- Collaborate on special projects as assigned by department heads
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to adapt schedule with 48-hour advance notice
- Proactive problem-solving mindset
- Basic knowledge of office equipment (printers, scanners, copiers)