Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team in downtown Chicago. If you have a strong command of data entry and a passion for maintaining efficient office operations, this is the perfect opportunity for you.
In this role, you will act as the backbone of our administrative operations, ensuring that our data is accurate, our files are organized, and our daily processes run smoothly. We offer a collaborative work environment and competitive compensation for the right candidate.
Responsibilities
- Perform accurate data entry and database updates with a high degree of precision and speed.
- Manage incoming and outgoing correspondence, including email management and phone screening.
- Organize and maintain both physical and digital filing systems for efficient document retrieval.
- Assist with inventory management, supply ordering, and basic office upkeep.
- Greet visitors and direct them appropriately to the correct department or staff member.
- Prepare and compile basic reports, spreadsheets, and statistical data for management review.
- Support the administrative team with scheduling, meeting preparation, and expense tracking.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in data entry, office administration, or a related field.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing speed of at least 40 WPM with a high accuracy rate.
- Strong attention to detail and the ability to detect errors immediately.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple tasks in a fast-paced environment.