Job Description
Are you an organized professional looking to make a significant impact in a dynamic corporate environment? Oakland Business Solutions is seeking a highly skilled Administrative Assistant to join our growing team.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless coordination between departments and maintaining the integrity of our data systems. If you possess a keen eye for detail and thrive in fast-paced settings, we want to hear from you.
Responsibilities
- Execute high-volume data entry tasks with 99% accuracy, updating databases and filing systems.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Prepare, proofread, and distribute internal reports, correspondence, and presentations.
- Screen and route incoming phone calls and emails, handling inquiries with professionalism.
- Maintain office supplies inventory and ensure a welcoming environment for clients and visitors.
- Assist in basic bookkeeping and expense reporting processes.
Qualifications
- Minimum of 2-3 years of experience in administrative support, data entry, or a related field.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with advanced spreadsheet skills.
- Exceptional attention to detail and strong organizational skills.
- Excellent written and verbal communication abilities.
- Ability to multitask effectively in a remote and on-site hybrid environment.