Job Description
Join our dynamic Philadelphia team as an Office Assistant and become the backbone of our daily operations! We're seeking a detail-oriented professional with exceptional data entry skills to maintain accurate records and support our administrative functions. Enjoy a modern workspace in Center City with competitive benefits and opportunities for growth. If you thrive in fast-paced environments and take pride in precision, we want to meet you!
Responsibilities
- Accurately input and manage critical business data using proprietary software and Microsoft Office Suite
- Process and verify invoices, contracts, and client information with zero-error tolerance
- Coordinate office logistics including mail distribution, inventory management, and supply ordering
- Support departmental reporting by compiling and formatting data from multiple sources
- Manage digital filing systems with strict adherence to confidentiality protocols
- Assist in scheduling meetings and maintaining executive calendars
- Collaborate with team members to streamline administrative workflows
Qualifications
- Minimum 2 years professional data entry experience with proven accuracy rate >98%
- Expert proficiency in MS Excel (vlookups, pivot tables) and data management systems
- Exceptional typing speed (60+ WPM) and 10-key calculator skills
- Associate's degree in Business Administration or related field preferred
- Strong organizational skills with ability to prioritize competing deadlines
- Professional demeanor and clear communication abilities
- Experience with CRM systems (Salesforce preferred) a plus
- Must pass background check and skills assessment