Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Memphis, TN! We're seeking a highly organized professional to support our operations during evening hours with flexible scheduling options. This role is perfect for night owls who excel in fast-paced environments and value work-life balance. Enjoy competitive compensation, comprehensive benefits, and a supportive culture that recognizes your contributions. If you're ready to make a difference while maintaining control over your schedule, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Process confidential documents, correspondence, and maintain digital filing systems with 100% accuracy
- Handle inbound/outbound communications via phone, email, and virtual platforms with exceptional professionalism
- Assist in budget tracking, expense reports, and invoice processing using QuickBooks and Excel
- Coordinate travel arrangements, logistics, and event planning for departmental initiatives
- Support HR functions onboarding, record-keeping, and benefits administration
- Monitor office supplies inventory and coordinate procurement with vendors
- Generate performance reports, analytics dashboards, and executive summaries
Qualifications
- Associate's degree or equivalent certification in Office Administration or related field
- 3+ years experience in administrative support, night shift preferred
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Ability to multitask in high-pressure situations while maintaining composure
- Experience with scheduling software (Calendly, Doodle) and project management tools
- Strong problem-solving skills with ability to anticipate operational needs
- Flexibility to adapt to changing priorities and extended hours when required