Job Description
Join our dynamic team at Apex Solutions Group as an Office Assistant with specialized data entry expertise. We're seeking a detail-oriented professional to support our Los Angeles office operations. This hybrid role combines administrative excellence with precision data management, offering growth opportunities in a fast-paced tech environment.
Our ideal candidate thrives in organized settings and values accuracy above all else. Enjoy competitive benefits, modern office amenities, and collaborative culture focused on professional development.
Responsibilities
- Accurately input, update, and maintain digital records in CRM and ERP systems
- Process invoices, contracts, and confidential documents with zero-error tolerance
- Coordinate office logistics including scheduling, supply inventory, and vendor communications
- Generate daily/weekly reports using Excel and Salesforce dashboards
- Support HR functions onboarding documentation and employee records
- Implement data validation protocols to ensure 99.9% accuracy
- Train junior staff on data entry best practices and office procedures
Qualifications
- Minimum 2 years professional data entry experience (10,000+ keystrokes/hr)
- Expert proficiency in Microsoft Office Suite (Excel pivot tables required)
- Salesforce or CRM system certification preferred
- Proven track record of maintaining HIPAA/GDPR compliance standards
- Associates degree in Business Administration or related field
- Exceptional written communication and multilingual skills (Spanish+)
- Ability to prioritize tasks across multiple departments
- Advanced knowledge of data encryption and cybersecurity protocols