Job Description
Join our dynamic downtown Chicago team as an Office Assistant with specialized data entry expertise! We're seeking a detail-oriented professional to support our operations through accurate information management and seamless administrative coordination. This hybrid role offers the perfect blend of structured data processing and client-facing responsibilities in a modern, collaborative environment. Enjoy competitive benefits, professional development opportunities, and a supportive culture that values precision and efficiency.
Responsibilities
- Maintain and update digital databases with 99.9% accuracy for client records, inventory logs, and financial transactions
- Process 50+ daily data entries while adhering to strict confidentiality protocols and HIPAA compliance standards
- Coordinate office workflows including calendar management, travel arrangements, and vendor communications
- Generate weekly reports using Excel and proprietary software with automated data validation checks
- Support cross-departmental projects by compiling and analyzing datasets for operational insights
- Train new hires on data entry protocols and maintain up-to-date documentation
Qualifications
- 2+ years proven experience in high-volume data entry with 10,000+ keystrokes per minute accuracy
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merge)
- Associate's degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and document management platforms
- Exceptional organizational skills with demonstrated ability to prioritize competing deadlines
- Professional demeanor with excellent written/verbal communication abilities
- Ability to work independently while maintaining proactive collaboration with team members