Job Description
Are you a detail-oriented professional looking for an immediate opportunity? We are seeking a highly organized and proactive Office Assistant and Data Entry Clerk to join our dynamic team in San Jose, CA. This is a fantastic chance to work in a fast-paced environment where your organizational skills will be valued and your contributions will make a tangible impact. If you are looking for a role that offers stability and growth, apply today!
Responsibilities
- Accurately enter and update data into company databases, spreadsheets, and CRM systems with a focus on error-free results.
- Manage incoming and outgoing correspondence, including sorting, scanning, and distributing mail to appropriate departments.
- Answer and screen phone calls professionally, routing them to the correct personnel or taking detailed messages.
- Prepare and maintain physical and electronic filing systems to ensure easy retrieval of documents.
- Schedule appointments, meetings, and conference room bookings while managing the executive calendar efficiently.
- Assist with general office operations, including ordering supplies, maintaining a tidy workspace, and preparing meeting materials.
- Provide administrative support to various team members as needed.
Qualifications
- High school diploma or equivalent (GED) required; Associate's degree preferred.
- Proven experience in office administration, clerical work, or data entry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail and the ability to spot errors in data.
- Excellent communication skills, both verbal and written.
- Ability to multitask and prioritize tasks in a fast-paced environment.