Job Description
We are seeking a highly organized and efficient Office Assistant to join our dynamic team in San Jose, CA. This is an immediate hire opportunity for a detail-oriented professional with strong data entry skills.
As an integral part of our administrative support team, you will ensure the smooth operation of our office by managing daily tasks, maintaining accurate records, and providing exceptional service to our staff and clients. If you are looking for a stable role with a competitive salary and a collaborative environment, we want to hear from you.
Responsibilities
- Perform accurate and high-volume data entry into our internal management systems with a focus on data integrity.
- Manage incoming and outgoing mail, including scanning, digitizing, and filing physical documents.
- Greet and direct visitors, answer multi-line phones professionally, and handle general inquiries.
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Maintain office supplies inventory and coordinate with vendors for timely deliveries.
- Assist in scheduling appointments, managing calendars, and coordinating meetings.
- Support the finance team with basic invoicing and expense tracking as needed.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Proven experience in data entry and general office administration.
- Proficiency in Microsoft Word, Excel, and Outlook is mandatory.
- Fast and accurate typing speed (minimum 40 WPM).
- Strong attention to detail and organizational skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Strong verbal and written communication skills.