Job Description
Apex Administrative Services is seeking a highly organized and detail-oriented Office Assistant to join our growing team in San Jose, CA. In this pivotal role, you will serve as the face of our operations, ensuring seamless communication and accurate data management. If you thrive in a fast-paced environment and have a knack for precision in data entry, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth within a dynamic tech-forward company.
- Supportive and collaborative work culture.
Responsibilities
- Perform high-volume data entry tasks with 99.9% accuracy, ensuring all records are up-to-date in our database.
- Manage incoming inquiries via phone and email, providing exceptional customer service and routing messages efficiently.
- Organize and maintain both physical and digital filing systems for easy retrieval of company documents.
- Assist in scheduling meetings, preparing agendas, and booking conference rooms.
- Prepare and distribute internal reports and correspondence using Microsoft Office Suite.
- Reconcile petty cash and process expense reports as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration is a plus.
- Proven experience in data entry, office administration, or a related field.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills preferred.
- Exceptional typing speed (minimum 45 WPM) and accuracy.
- Strong attention to detail and problem-solving abilities.
- Ability to multitask effectively in a busy office setting.