Job Description
Join a Dynamic Team with Immediate Financial Flexibility
Pacific Front Office Solutions is looking for a reliable and organized Office Assistant to join our growing team in Seattle, WA. We specialize in providing top-tier administrative support and are proud to offer our employees the unique benefit of Daily Pay options, allowing you to access your earnings when you need them most.
As a key member of our administrative staff, you will play a vital role in ensuring our operations run smoothly. We value professionalism, efficiency, and a proactive attitude. If you are ready to advance your career in a supportive environment with competitive pay and daily pay opportunities, we want to hear from you.
Responsibilities
- General Office Management: Oversee the day-to-day operations of the front office, including greeting visitors, managing the reception area, and directing phone calls with professionalism.
- Document & Record Management: Maintain accurate digital and physical filing systems, manage document retention policies, and ensure all records are easily retrievable.
- Communication Support: Draft, proofread, and distribute internal memos and external correspondence; manage email inboxes and schedule appointments.
- Inventory Control: Monitor office supply levels, track equipment usage, and place orders for necessary materials to keep the workspace efficient.
- Data Entry & Analysis: Perform high-accuracy data entry tasks, update CRM databases, and generate basic reports using spreadsheet software.
- Meeting Coordination: Assist in preparing meeting agendas, setting up conference rooms, and taking minutes during executive meetings.
Qualifications
- Experience: Proven experience (1-3 years) in an administrative or office support role is preferred.
- Technical Proficiency: Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills; ability to interact with clients and staff at all levels.
- Attention to Detail: Strong organizational skills with a keen eye for detail and accuracy in all tasks.
- Problem Solving: Ability to multitask in a fast-paced environment and resolve administrative issues independently.
- Availability: Must be available to work full-time, Monday through Friday, 9:00 AM – 5:00 PM.