Job Description
Join Our Team as an Office Assistant in Chicago, IL
Apex Administrative Solutions is seeking a highly motivated and organized Office Assistant to join our team immediately. In this role, you will be the face of our company, ensuring our daily operations run smoothly while providing exceptional support to our management team.
We are looking for a proactive individual who excels in a fast-paced environment and can manage multiple priorities with ease. If you are ready to start a rewarding career path, we want to hear from you.
Responsibilities
- Manage incoming inquiries via phone and email with a professional and welcoming tone.
- Coordinate and schedule appointments, meetings, and travel arrangements.
- Prepare and distribute meeting agendas, take minutes, and compile reports.
- Maintain and organize both digital and physical filing systems for easy retrieval.
- Assist with data entry, inventory management, and office supply ordering.
- Process invoices, expense reports, and general administrative paperwork.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or reception role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to work independently with minimal supervision.