Job Description
Join our dynamic team in Boston's Financial District as an Office Assistant! We're seeking a highly organized professional to support daily operations in a fast-paced corporate environment. This is an immediate full-time opportunity with competitive compensation and growth potential.
As the first point of contact for clients and visitors, you'll play a crucial role in maintaining our professional atmosphere while handling diverse administrative tasks. The ideal candidate thrives in detail-oriented environments and excels at multitasking with a positive attitude.
Responsibilities
- Manage front desk operations including call screening, visitor reception, and mail processing
- Coordinate office supplies inventory and procurement processes
- Maintain digital filing systems with meticulous attention to detail
- Support executive teams with calendar management and meeting coordination
- Process expense reports and assist with basic bookkeeping tasks
- Facilitate inter-departmental communications and document distribution
- Assist in onboarding new hires with workspace setup and orientation
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with customer service orientation