Job Description
We are looking for a highly organized and proactive Office Assistant to join our dynamic team in New York City. In this role, you will be the backbone of our daily operations, ensuring that our office environment is efficient, welcoming, and professional. If you excel at multitasking and have a passion for administrative excellence, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in a modern, collaborative office setting in the heart of Manhattan.
- Professional development opportunities and career growth.
- Supportive and inclusive company culture.
Responsibilities
- Manage the front desk reception area, greeting visitors and directing inquiries with professionalism.
- Schedule and coordinate meetings, including room bookings, calendar management, and preparing agendas.
- Prepare, proofread, and distribute internal memos, reports, and external correspondence.
- Perform accurate data entry, maintain digital and physical filing systems, and ensure records are up to date.
- Assist with inventory management, including ordering office supplies and tracking equipment.
- Handle incoming and outgoing mail, courier services, and package deliveries.
- Support the finance team with basic invoicing, expense reporting, and petty cash management.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Detail-oriented with a commitment to accuracy in all tasks.
- Ability to work independently and collaboratively within a team.