Job Description
Join our dynamic team at Downtown Chicago Partners as an Office Assistant and become the backbone of our thriving workspace. We're seeking a detail-oriented professional to ensure seamless daily operations in our bustling Loop headquarters. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
Responsibilities
- Manage office inventory, procurement, and supply chain logistics
- Coordinate executive calendars, travel arrangements, and meeting logistics
- Handle incoming communications, correspondence, and client reception
- Oversee document management, filing systems, and record-keeping
- Support HR functions including onboarding and benefits administration
- Maintain office equipment and coordinate vendor relationships
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in office administration or executive support roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, QuickBooks)
- Proven ability to multitask in fast-paced environments
- Chicago residency preferred