Job Description
Join our dynamic team at Global Solutions Inc. as an Office Assistant in the heart of New York City. We're seeking a highly organized professional to ensure seamless office operations and support our executive team. This is a fantastic opportunity to grow your administrative career in a fast-paced corporate environment. Enjoy competitive compensation, comprehensive benefits, and a prime location in Midtown Manhattan.
Responsibilities
- Manage office calendars and coordinate complex scheduling across departments
- Handle incoming communications including phone calls, emails, and correspondence
- Oversee office supply inventory and procurement processes
- Prepare and distribute professional correspondence and documents
- Coordinate travel arrangements and expense reports for executives
- Support onboarding processes for new hires
- Maintain organized filing systems both physical and digital
- Assist with event planning and meeting coordination
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of office administration experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion and professionalism when handling confidential information
- Experience with office management software preferred