Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our growing team in Los Angeles. This full-time role is perfect for a proactive professional who thrives in a fast-paced environment and excels at maintaining efficient office operations. You will be the backbone of our administrative functions, ensuring seamless workflows and exceptional support to all departments. If you're passionate about precision and creating a productive workplace, we encourage you to apply today!
Responsibilities
- Perform accurate data entry into CRM and ERP systems with minimal errors
- Manage digital filing systems and maintain physical/digital document organization
- Coordinate office calendars, schedule meetings, and arrange travel logistics
- Handle incoming communications (phone, email, mail) and route appropriately
- Assist with payroll processing and expense report reconciliation
- Support HR functions onboarding and inventory management
- Collaborate with team members to streamline administrative processes
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years experience in administrative or data entry roles
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional typing speed (60+ WPM) with 98% accuracy
- Experience with QuickBooks or similar accounting software
- Strong attention to detail and problem-solving abilities
- Excellent written and verbal communication skills
- Ability to prioritize tasks in a deadline-driven environment