Job Description
Join our dynamic team as an Office Assistant where flexibility meets professional growth! Boston Business Solutions Inc. is seeking a motivated individual to support our bustling Boston office. This entry-level role offers a customizable schedule to accommodate your needs while you gain hands-on administrative experience in a collaborative environment. We pride ourselves on fostering talent and providing clear pathways for career advancement. If you're organized, detail-oriented, and eager to learn, this is your opportunity to build a strong foundation in office administration.
Responsibilities
- Manage office correspondence, including emails, calls, and mail with exceptional professionalism
- Maintain digital and physical filing systems for seamless document retrieval
- Coordinate calendars, schedule meetings, and arrange travel logistics for staff
- Process invoices, expense reports, and purchase orders with precision
- Order and inventory office supplies to ensure operational efficiency
- Support onboarding processes by preparing new hire materials and orientations
- Assist with light bookkeeping tasks and data entry in company systems
Qualifications
- High school diploma or equivalent; college degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Basic knowledge of office equipment (printers, scanners, copiers)
- Proactive problem-solving approach with a customer-service mindset
- Flexibility to work 20-30 hours/week with adjustable scheduling