Job Description
Join our vibrant team at Seattle Innovations Group as an Office Assistant and become the backbone of our dynamic office environment. We're seeking a proactive professional to ensure seamless daily operations while supporting our talented staff in the heart of downtown Seattle. This hybrid role combines in-office collaboration with remote flexibility, offering an exceptional work-life balance in one of America's most livable cities. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to grow with a company that values innovation and community.
Responsibilities
- Manage office reception including greeting visitors, handling incoming calls, and sorting mail/deliveries
- Coordinate calendar scheduling, meeting arrangements, and travel logistics for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process vendor invoices, expense reports, and purchase orders using QuickBooks
- Order and maintain office supplies, equipment, and breakroom inventory
- Support HR functions including onboarding paperwork and benefits administration
- Assist with special projects and event coordination for team activities
Qualifications
- High school diploma required; Associate's degree in business administration preferred
- 2+ years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication skills
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Ability to handle confidential information with discretion and professionalism