Job Description
Join our dynamic team in Philadelphia as a full-time Office Assistant and become the backbone of our operations. We're seeking a detail-oriented professional to ensure seamless office functionality while supporting our growing business initiatives. This role offers competitive compensation, comprehensive benefits, and opportunities for career advancement within a collaborative environment.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Prepare and distribute confidential documents, reports, and correspondence
- Assist with onboarding processes including new hire orientation and equipment setup
- Maintain accurate filing systems for digital and physical documentation
- Support departmental projects with data entry and report compilation
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with professionalism
- Basic understanding of office equipment maintenance and troubleshooting
- Discretion handling sensitive information and confidential data