Job Description
Join our dynamic team at Oakland Business Solutions as a pivotal Administrative Assistant! We're seeking a highly organized professional to support our executive operations with precision and efficiency. This hybrid role offers competitive benefits and growth opportunities in Oakland's thriving business district. If you excel at multitasking and thrive in collaborative environments, apply today to become the backbone of our daily operations.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle confidential documents, data entry, and record-keeping systems
- Process invoices, expense reports, and financial documentation
- Serve as primary point of contact for internal and external stakeholders
- Coordinate office supplies, equipment maintenance, and facility management
- Support HR functions including onboarding and scheduling
- Prepare professional correspondence and presentations
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in office support or executive assistance roles
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in fast-paced environments
- Discretion with confidential information
- Experience with scheduling software (e.g., Calendly)