Job Description
Join our dynamic team at Metropolitan Business Solutions as an Office Assistant in Chicago! We're seeking a proactive professional to support daily operations in our downtown office. This immediate hire position offers competitive compensation and growth opportunities in a collaborative environment. Ideal candidates will thrive in fast-paced settings and possess exceptional organizational skills.
Responsibilities
- Manage incoming communications (phone, email, mail) and prioritize inquiries
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders accurately
- Support onboarding processes for new team members
- Assist with event planning and office inventory management
- Collaborate with department heads to streamline administrative workflows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proactive problem-solving approach and adaptability
- Experience with office equipment (copiers, scanners, multi-line phone systems)