Job Description
Join our dynamic team at CityScape Solutions in the heart of Philadelphia! We're seeking a detail-oriented Office Assistant to support our growing operations in Center City. This is an exciting opportunity to become an integral part of our collaborative environment while working in one of America's most vibrant cities. Enjoy competitive pay, comprehensive benefits, and a workplace culture that values growth and work-life balance. What you'll love: Modern office space with skyline views, flexible scheduling options, and professional development opportunities. Who we're looking for: A proactive multitasker with exceptional organizational skills and a passion for supporting office excellence. Apply today to launch your career in Philadelphia's thriving business district!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Provide comprehensive administrative support to department heads including scheduling, travel coordination, and document preparation
- Oversee front desk reception duties including greeting visitors, managing phone lines, and handling inquiries
- Coordinate office events and meetings including logistics, catering, and technology setup
- Maintain digital filing systems ensuring accurate record-keeping and data security compliance
- Assist with new employee onboarding including workspace preparation and equipment setup
- Collaborate with vendors for service contracts and office maintenance scheduling
Qualifications
- Minimum 2 years of professional office administration experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with polished professional demeanor
- Associates degree or equivalent combination of education and experience required
- Experience with office management software (e.g., Asana, Trello, or similar)
- Ability to lift 25 lbs for office supply management and equipment setup
- Philadelphia residency preferred for local community engagement