Job Description
Join our fast-paced NYC office as an Office Assistant and become the backbone of our dynamic team! We're seeking a detail-oriented professional to streamline operations in our Manhattan headquarters. This immediate opening offers a competitive salary package with growth opportunities in a collaborative environment. If you thrive in administrative excellence and want to make an immediate impact, apply now!
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules across departments
- Handle incoming communications professionally via phone, email, and in-person
- Maintain digital and physical filing systems with meticulous attention to detail
- Procure and inventory office supplies while managing vendor relationships
- Assist in onboarding new employees and coordinate orientation materials
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Support travel arrangements and expense processing for executive team
Qualifications
- Associate's degree or equivalent administrative certification
- Minimum 2 years experience in office administration or executive support
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven experience with calendar management and scheduling tools
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information