Job Description
Join our dynamic team as a full-time Office Assistant at Pacific Business Solutions! We're seeking a highly organized professional to provide essential administrative support in our vibrant San Diego office. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and want to contribute to our company's success. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture. If you're ready to advance your administrative career in a coastal city, apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Schedule appointments, coordinate meetings, and maintain executive calendars
- Handle incoming communications via phone, email, and in-person interactions
- Prepare and distribute correspondence, reports, and confidential documents
- Support HR functions including onboarding paperwork and employee records
- Assist with basic bookkeeping tasks and expense report processing
- Coordinate travel arrangements and logistics for staff
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with customer service focus
- Basic knowledge of office equipment (printers, scanners, phone systems)