Job Description
Join our dynamic Seattle team as a Local Office Assistant and become the backbone of our daily operations. We're seeking a detail-oriented professional to create an exceptional workplace environment while supporting our growing business needs. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth in one of America's most vibrant cities.
At Pioneer Business Group, we value initiative and collaboration. You'll work alongside industry leaders in our downtown Seattle headquarters, contributing to a culture of excellence and innovation. If you're passionate about administrative excellence and want to make tangible impacts in a supportive setting, we encourage you to apply today.
Responsibilities
- Manage front desk operations including greeting visitors, screening calls, and handling mail/packages
- Coordinate complex calendars, meetings, and travel arrangements for executive team
- Procure office supplies and maintain inventory management systems
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office equipment maintenance and vendor relationships
- Support onboarding processes including new hire setup and orientation
- Assist with event planning and coordination for office activities
Qualifications
- Minimum 2 years of professional office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Experience with office management software (e.g., Asana, Trello)
- Associate's degree or equivalent certification preferred