Job Description
Join our dynamic team in Manhattan as an Office Assistant and become the backbone of our operations! We're seeking a highly organized professional to manage daily administrative functions and support our fast-paced office environment. This immediate opening offers an excellent opportunity to grow with a leading NYC firm while enjoying competitive benefits and a collaborative workplace culture.
Our ideal candidate thrives in multitasking scenarios and takes pride in maintaining efficient workflows. You'll be instrumental in creating a seamless experience for employees and visitors alike, ensuring our office runs like clockwork. If you're passionate about precision and enjoy contributing to a thriving business, we encourage you to apply today!
Responsibilities
- Manage office operations including supply inventory, mail distribution, and facility maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare and distribute correspondence, reports, and confidential documents
- Support bookkeeping functions including expense tracking and invoice processing
- Assist with new employee onboarding and office orientation programs
- Collaborate with departments to coordinate meetings and special events
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines simultaneously
- Discretion in handling confidential information and sensitive matters