Job Description
We're seeking a meticulous Office Assistant to join our dynamic team in Los Angeles! This hybrid role combines administrative excellence with critical data entry precision. You'll be the backbone of our operations, ensuring seamless workflows while maintaining the highest standards of accuracy. Our collaborative environment offers growth opportunities for motivated professionals who thrive in fast-paced settings.
Perks include: Health benefits, professional development stipends, and flexible scheduling options.
Responsibilities
- Enter, update, and maintain data across CRM and ERP systems with 99.9% accuracy
- Process invoices, contracts, and confidential documentation with strict compliance protocols
- Coordinate calendars, meetings, and travel logistics for executive team
- Manage digital filing systems and implement document retention policies
- Generate daily/weekly reports using Excel and proprietary software
- Support onboarding processes including new hire data setup
- Collaborate with IT on office equipment maintenance and software updates
Qualifications
- Minimum 2 years of data entry experience with 10,000+ keystrokes/minute typing speed
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, mail merge)
- Experience with Salesforce or similar CRM platforms
- Associate degree or relevant certification preferred
- Exceptional attention to detail with error-spotting capabilities
- Ability to prioritize tasks in deadline-driven environments
- Professional communication skills for cross-departmental coordination