Job Description
We're seeking a highly organized Office Assistant to join our Chicago team immediately. This urgent full-time role offers competitive compensation and benefits in a dynamic downtown environment. If you're a proactive multitasker with a passion for administrative excellence, we want to hear from you!
Responsibilities
- Manage incoming calls and correspondence, directing inquiries to appropriate personnel
- Schedule appointments and coordinate meetings across departments
- Maintain office supplies inventory and coordinate procurement processes
- Prepare and distribute documents, reports, and presentation materials
- Support HR functions including onboarding and records management
- Assist with data entry and maintain accurate digital filing systems
- Coordinate travel arrangements and expense report processing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment
- Professional demeanor with client-facing experience