Job Description
Join our dynamic team as an Office Assistant where you'll be the backbone of daily operations. This urgent opening offers immediate start date and competitive benefits in the heart of New York City. We're seeking a proactive professional to support our executives across multiple departments with exceptional organizational skills and a customer-first mindset.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain office supplies inventory and procurement systems
- Support onboarding processes for new hires including equipment setup
- Coordinate travel arrangements and expense reports for executives
- Assist with basic bookkeeping and invoice processing
Qualifications
- 3+ years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and manage competing deadlines
- Discretion in handling confidential information
- Associate degree in Business Administration or related field preferred