Job Description
Join our dynamic team in San Diego as a full-time Office Assistant! We're seeking a highly organized professional to provide exceptional administrative support and ensure smooth office operations. This role offers growth opportunities in a collaborative environment with competitive benefits and a prime downtown location.
Responsibilities
- Manage daily office administrative tasks including scheduling, correspondence, and record-keeping
- Coordinate meeting logistics, travel arrangements, and vendor communications
- Handle incoming calls, emails, and inquiries with professionalism and efficiency
- Maintain office supplies inventory and procurement systems
- Support HR functions including onboarding and documentation processing
- Prepare reports, presentations, and confidential documents
- Assist with event planning and office facility management
Qualifications
- High school diploma or equivalent; associate degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with office equipment (copiers, scanners, phone systems)
- Knowledge of basic bookkeeping principles is a plus