Job Description
We're urgently seeking a highly organized Office Assistant to join our dynamic team in Indianapolis! As the first point of contact for clients and visitors, you'll be instrumental in maintaining our efficient operations. This full-time role offers competitive compensation, comprehensive benefits, and a supportive work environment. If you're a proactive multitasker with exceptional communication skills, we encourage you to apply immediately and become an integral part of our growing organization.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism and accuracy
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain organized filing systems (digital and physical) for records and documents
- Assist with onboarding processes including new hire paperwork and equipment setup
- Coordinate office supplies inventory and procurement as needed
- Support event planning and meeting coordination for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Professional demeanor with excellent customer service skills
- Experience with office equipment (printers, scanners, copiers)